Employment

LAMMICO Featured Career

Administrative Assistant
Finance Department

Posted: April 26, 2023

Position Summary:
Provides administrative support and accounting assistance to the Chief Financial Officer (CFO), Finance Department and Information Technology Department.  Includes a wide variety of administrative/clerical type duties. 

Reporting Relationship:
Reports directly to the Controller 

Essential Functions/Responsibilities:

• Works in a cooperative manner with management, coworkers, customers, and vendors; seeks to support LAMMICO’s mission and vision in daily operations
• Meets assigned target dates and objectives; helps ensure that department quality, service, and productivity standards are met
• Providing excellent customer service to both internal and external customers
• Prepares business correspondence, memorandums, forms, and various reports
• Courteously handles incoming telephone calls, mail, and faxes and sets up department meetings and lunches as directed by CFO, Controller and VP of Information Technology
• Assist CFO with the preparation and organization of Board and Committee Meetings, including updating of information packet in Diligent Board Books
• Circulate minutes for approval to Board and Committee members
• Updates power point presentations, meeting agendas and meeting minutes for CFO and/or Controller
• Prepares applications for municipal occupational licenses and maintains all related files and records
• Performs bank transfers, monitors and reports bank balances daily
• Maintains check books in Excel for all companies daily
• Input and maintain the logging and collection of letters of credit for reinsurance and insureds with deductible endorsements
• Sets up and maintains accounting files, transfers files to off-site storage, as necessary, and requests off-site storage files from Vendor
• Coordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessary
• Prints all operating checks and obtains second signature approval, if needed
• Electronically filing of all check registers, check copies and other documents as requested by the Controller or CFO, timely
• Processes and distributes updates to Finance Department Accounting Manual
• Provides assistance to independent auditors, as needed
• Assists in preparation of the necessary letters to be included in the mailing of Annual and Quarterly Statements to State Insurance Commissioner
• Brings all filings to be mailed by certified mail to the post office

Secondary Functions/Responsibilities:

• Serves as a backup for remote deposit
• Primary backup with the mailing of invoices
• Assists in the dividend payment process
• Assists Senior Accounting staff with special projects
• Research potential refunds
• Other responsibilities and special projects as assigned

Education, Experience and Skills Required:

• High school diploma
• Minimum two years general accounting and administrative experience
• Strong customer focus and team orientation
• Ability to appropriately handle confidential or sensitive company information
• Excellent communication skills with the ability to interact and work effectively with employees at all levels within the organization
• Ability to manage time, set priorities, and work independently
• Proficiency in the use of Microsoft Office Programs

Education, Experience and Skills Desired:

• Insurance industry experience 
• Good problem solving skills 
• General knowledge of medical professional liability insurance products/coverages 

Interested candidates should submit a cover letter and resume.

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